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Hire a Real Estate Transaction Coordinator.

Deals tracked from contract to settlement.

Also called: Transaction Coordinator, Settlement Coordinator

From AUD $4.50 an hourAUD $4.50-22.50/hr

  • Real estate
Book a demoTalk now on Teams

A free 15-minute call on Teams.

  • Works your hours
  • Philippines hub, 2 to 3 hours behind Sydney
  • Month to month
What your Real Estate Transaction Coordinator gets doneSample day
  • Opens the transaction in the platform when the contract is fully executedFile opening & setup
  • Tracks every contingency and deadline dailyDeadline & party management
  • Audits each file against the brokerage checklistCompliance & file audit
  • Reviews the closing or settlement statement against the contract figuresClosing & settlementDoing
In your tools
  • DocuSign
  • Adobe Acrobat Pro
  • Microsoft 365 Copilot
  • Google Workspace with Gemini
  • ChatGPT
  • Claude

Pick the level. See the price.

AUD $9an hourFull time, 38 hours a week, all-in

Level 2 of 4, also called mid-level.Recommended
A local mid-level adminAUD $31.11/hr
A tested Intermediate Real Estate Transaction CoordinatorAUD $9/hr
60-75% lessBasis: a Seat's hourly price against the hourly wage of a comparable local hire at the same level. Super and on-costs would add to the local cost.Local pay at the same level, before super and leave.

Owns 25-40 active files: manages the contingency calendar and chases every party.

  • Contingency calendars with reminders set
  • Status updates to agents and clients
  • Draft addenda and extension requests

1-3 years coordinating transactions from contract to close.

How the Intermediate level works

Per hour, all-in: recruiting, testing and management. Prices exclude GST.

What you hand to your Real Estate Transaction Coordinator

Tasks

  • File opening & setup

    • Opens the transaction in the platform when the contract is fully executed
    • Reads the contract and builds the timeline of key dates
    • Sends introduction emails to buyer, seller, lender

  • Deadline & party management

    • Tracks every contingency and deadline daily
    • Schedules inspections, pest reports, valuations and repair reinspections
    • Prepares addenda, extensions and amendments on approved forms
    • Sends a status update to the agent and client

  • Compliance & file audit

    • Audits each file against the brokerage checklist
    • Verifies every wire or bank-detail change by independent call-back
    • Confirms deposit or earnest-money receipts match the contract

  • Closing & settlement

    • Reviews the closing or settlement statement against the contract figures
    • Confirms final walkthrough or final inspection, key release

  • Commission & disbursement

    • Prepares the commission disbursement authorisation or commission advice
    • Reconciles received commission and deposit receipts against the file

  • Reporting

    • Maintains a pipeline report of pending closings

Tested before you meet them

  1. Written English & party-communication testAll levels30 min
  2. Contract abstraction & timeline buildAll levels50 min
  3. Transaction platform practicalAll levels40 min
  4. File audit exerciseAll levels40 min
  5. Closing-day & payment-security role-playAll levels25 min
  6. Closing statement & commission reconciliationIntermediate and up40 min
  7. AI workflow test: Listing with AI40 min

One score on every profileSample shown

91%

Three checks before your shortlist

  • Skills tested: A skills test for the role, marked by a senior
  • English and comms: written English tested, spoken English checked on a call
  • ID, work history and references: photo ID, past roles and two referees

From booked call to day one

  1. Step 1: Book a demo

    Tell us the role, your hours and your tools.

  2. Step 2: Meet your shortlist

    Their level and hourly price, tested before you meet.

  3. Step 3: Pick your person

    Month to month. We handle the contract, the equipment and the onboarding, and make sure it all runs.

  4. Step 4: They start work

    In your tools, within 12 to 48 hours of a successful interview.

Questions answered

An Intern Real Estate Transaction Coordinator is AUD $4.50 an hour, Intermediate AUD $9, Expert AUD $14 and Specialist AUD $22.50, full time (38 hours a week). That is all-in: recruiting, testing and management, month to month. Prices exclude GST.

File opening & setup, deadline & party management, compliance & file audit and closing & settlement, run to your priorities. You choose what they own first.

Seven practical tests, marked by a senior, including written English & party-communication test, contract abstraction & timeline build and transaction platform practical. You see the score before you meet.

Tell us and we replace them free, with a new shortlist of tested people to meet. Seats are month to month with 30 days' notice.

More questions

Within 12 to 48 hours of a successful interview. First you meet your shortlist, interview the people you like and pick your person.

Yes. Your Real Estate Transaction Coordinator works your business hours in your time zone and joins your Teams or Slack like anyone else. The hub matched to Australia & NZ clients is in the Philippines, 2 to 3 hours behind Sydney.

Yes, where it helps. This role's skills test includes an AI task, including spotting when the AI gets it wrong. They use AI for first drafts and routine work, check every output, and follow your AI policy. You can ask for no AI on any task.

An Intermediate Real Estate Transaction Coordinator owns 25-40 active files: manages the contingency calendar and chases every party. An Expert Real Estate Transaction Coordinator handles 40-70 files for a team, manages difficult files and builds templates and automations. We usually recommend Intermediate.

It stays under your rules: your admin settings and AI policy apply. Our talent rules ban client data in personal or free AI accounts, and passwords, card numbers, health details and ID numbers never go into any AI tool.

You direct the work day to day. We handle recruiting, equipment and quality checks.

Yes. Every Real Estate Transaction Coordinator is tested live in the tools on your job description, such as Dotloop and SkySlope, before you meet them.

In week one: transaction platform user created with role-based permissions and no access; slack or Teams channels, phone number; and brokerage checklists, contract forms, addenda library and disclosure requirements. You agree the first priorities with them on day one.

Yes. It's also called Transaction Coordinator and Settlement Coordinator. Same tasks, tests and prices, whatever the name.

Their written English, with a scored test, and their spoken English, on a call with us. We also check their ID, work history and references.

Yes. You meet your shortlist on a short call and pick the person you want. Nobody joins without your yes.

In our talent hubs in the Philippines, Vietnam, Kenya, Nigeria, Brazil and Colombia, and we hire from 60+ countries. Wherever they are, they work your hours.

Pay only for the hours they work. All your Seats are on one bill, and Studio plans are billed monthly.

It can, at most once a year. Your person's hourly rate may rise by up to 5% a year, from the first anniversary of the Seat's start, with 60 days' notice and the right to end the Seat before it applies.

Only when you and your person both agree to it in advance. Otherwise they work the hours you set, and you pay for the hours they log.

You aren't charged for hours your person doesn't work, apart from paid leave. After their third month, your person earns 8 hours of paid leave a month. Paid leave hours are charged at their usual rate.

Your person logs their hours each day in the Get Hands client app, where you can see them. Your next invoice is adjusted to those hours.

Yes, with no minimum hours. From 20 to 37 hours a week, the hourly rate is 10% higher than full-time. Under 20 hours, it's 20% higher.

Yes. Tell us the roles on a call and we shortlist tested people for each.

Yes. You give them access in your own systems, and you can change or remove it at any time.

They get their own login in each of your systems, never a shared one. Any password that has to be shared goes through your own password manager, never email, chat, code or prompts.

A tested shortlist within 72 hours of your call, or your first week is free. That's part of The Right Hands Guarantee.

Yes. Call us on +61 3 4421 6491, or choose Talk now on the booking form for a Microsoft Teams link straight away, any time.

Book a 15-minute demo on Microsoft Teams, any time, day or night. We show you the people, levels and prices that fit. No obligation.

Meet the people who fit your work.

A 15‑minute call on Teams. You leave knowing the level you need and its hourly price.

Book a demoTalk now on Teams

Talk now is live on Teams, any time.