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Hire a Data Entry Specialist.

Records, catalogues and clean data, entered right.

Also called: Data Processing Assistant

From AUD $4.50 an hourAUD $4.50-22.50/hr

  • E-commerce
  • Financial services
  • Healthcare
Book a demoTalk now on Teams

A free 15-minute call on Teams.

  • Works your hours
  • Philippines hub, 2 to 3 hours behind Sydney
  • Month to month
What your Data Entry Specialist gets doneSample day
  • Creates and updates contact, company and deal recordsRecord entry
  • Builds and updates product listings in Shopify or WooCommerceCatalogue and product data
  • Finds and merges duplicate records using agreed survivorship rulesData cleaning
  • Self-checks every batch against its sourceQuality controlDoing
In your tools
  • Microsoft Excel
  • Google Sheets
  • Airtable
  • HubSpot
  • Salesforce
  • Zoho CRM

Pick the level. See the price.

AUD $9an hourFull time, 38 hours a week, all-in

Level 2 of 4, also called mid-level.Recommended
A local mid-level adminAUD $31.11/hr
A tested Intermediate Data Entry SpecialistAUD $9/hr
60-75% lessBasis: a Seat's hourly price against the hourly wage of a comparable local hire at the same level. Super and on-costs would add to the local cost.Local pay at the same level, before super and leave.

Owns an entry stream end to end, with light review.

  • Clean CSV imports with field mapping
  • Coded bills published to accounting
  • Weekly accuracy and backlog report

1-3 years of data entry, bookkeeping capture or CRM administration.

How the Intermediate level works

Per hour, all-in: recruiting, testing and management. Prices exclude GST.

What you hand to your Data Entry Specialist

Tasks

  • Record entry

    • Creates and updates contact, company and deal records
    • Captures invoices and receipts in Dext or Hubdoc
    • Digitises paper and PDF forms, surveys and applications
    • Enters patient or client intake data into practice systems

  • Catalogue and product data

    • Builds and updates product listings in Shopify or WooCommerce
    • Standardises supplier product files into your store's import template

  • Data cleaning

    • Finds and merges duplicate records using agreed survivorship rules
    • Standardises formats
    • Validates emails and fills missing fields from approved sources

  • Quality control

    • Self-checks every batch against its source
    • Keeps an exceptions log for unclear, missing or conflicting source data

  • Reporting and documentation

    • Reports daily throughput, accuracy and backlog
    • Maintains the data-entry SOP, field rules and data dictionary

Tested before you meet them

  1. Keying speed and accuracy testAll levels15 min
  2. SOP comprehension checkIntern and Intermediate15 min
  3. Source-to-system work sampleAll levels45 min
  4. Spreadsheet cleaning tool testAll levels40 min
  5. CRM and accounting system testIntermediate and up30 min
  6. Clean-up project planExpert and Specialist45 min

One score on every profileSample shown

91%

Three checks before your shortlist

  • Skills tested: A skills test for the role, marked by a senior
  • English and comms: written English tested, spoken English checked on a call
  • ID, work history and references: photo ID, past roles and two referees

From booked call to day one

  1. Step 1: Book a demo

    Tell us the role, your hours and your tools.

  2. Step 2: Meet your shortlist

    Their level and hourly price, tested before you meet.

  3. Step 3: Pick your person

    Month to month. We handle the contract, the equipment and the onboarding, and make sure it all runs.

  4. Step 4: They start work

    In your tools, within 12 to 48 hours of a successful interview.

Questions answered

An Intern Data Entry Specialist is AUD $4.50 an hour, Intermediate AUD $9, Expert AUD $14 and Specialist AUD $22.50, full time (38 hours a week). That is all-in: recruiting, testing and management, month to month. Prices exclude GST.

Record entry, catalogue and product data, data cleaning and quality control, run to your priorities. You choose what they own first.

Six practical tests, marked by a senior, including keying speed and accuracy test, SOP comprehension check and source-to-system work sample. You see the score before you meet.

Tell us and we replace them free, with a new shortlist of tested people to meet. Seats are month to month with 30 days' notice.

More questions

Within 12 to 48 hours of a successful interview. First you meet your shortlist, interview the people you like and pick your person.

Yes. Your Data Entry Specialist works your business hours in your time zone and joins your Teams or Slack like anyone else. The hub matched to Australia & NZ clients is in the Philippines, 2 to 3 hours behind Sydney.

Yes, where it helps. Your Data Entry Specialist works in the AI tools you already use. They use AI for first drafts and routine work, check every output, and follow your AI policy. You can ask for no AI on any task.

An Intermediate Data Entry Specialist owns an entry stream end to end, with light review. An Expert Data Entry Specialist runs clean-up and migration projects, designs validation and merges rules. We usually recommend Intermediate.

It stays under your rules: your admin settings and AI policy apply. Our talent rules ban client data in personal or free AI accounts, and passwords, card numbers, health details and ID numbers never go into any AI tool.

You direct the work day to day. We handle recruiting, equipment and quality checks.

Yes. Every Data Entry Specialist is tested live in the tools on your job description, such as Microsoft Excel and Google Sheets, before you meet them.

In week one: hands over the data dictionary, field rules, coding rules and naming conventions; walk through 10 example records end to end with the client's reviewer; and sets up the intake channel and the exceptions log. You agree the first priorities with them on day one.

Yes. It's also called Data Processing Assistant. Same tasks, tests and prices, whatever the name.

Their written English, with a scored test, and their spoken English, on a call with us. We also check their ID, work history and references.

Yes. You meet your shortlist on a short call and pick the person you want. Nobody joins without your yes.

In our talent hubs in the Philippines, Vietnam, Kenya, Nigeria, Brazil and Colombia, and we hire from 60+ countries. Wherever they are, they work your hours.

Pay only for the hours they work. All your Seats are on one bill, and Studio plans are billed monthly.

It can, at most once a year. Your person's hourly rate may rise by up to 5% a year, from the first anniversary of the Seat's start, with 60 days' notice and the right to end the Seat before it applies.

Only when you and your person both agree to it in advance. Otherwise they work the hours you set, and you pay for the hours they log.

You aren't charged for hours your person doesn't work, apart from paid leave. After their third month, your person earns 8 hours of paid leave a month. Paid leave hours are charged at their usual rate.

Your person logs their hours each day in the Get Hands client app, where you can see them. Your next invoice is adjusted to those hours.

Yes, with no minimum hours. From 20 to 37 hours a week, the hourly rate is 10% higher than full-time. Under 20 hours, it's 20% higher.

Yes. Tell us the roles on a call and we shortlist tested people for each.

Yes. You give them access in your own systems, and you can change or remove it at any time.

They get their own login in each of your systems, never a shared one. Any password that has to be shared goes through your own password manager, never email, chat, code or prompts.

A tested shortlist within 72 hours of your call, or your first week is free. That's part of The Right Hands Guarantee.

Yes. Call us on +61 3 4421 6491, or choose Talk now on the booking form for a Microsoft Teams link straight away, any time.

Book a 15-minute demo on Microsoft Teams, any time, day or night. We show you the people, levels and prices that fit. No obligation.

Meet the people who fit your work.

A 15‑minute call on Teams. You leave knowing the level you need and its hourly price.

Book a demoTalk now on Teams

Talk now is live on Teams, any time.