Skip to content
Book a demo

Hire an Administrative Assistant.

Documents, records, forms and data entry, done right.

Also called: Virtual Administrative Assistant, Admin Assistant, Office Administrator

From AUD $4.50 an hourAUD $4.50-22.50/hr

  • Nonprofit
  • Education & training
  • Professional services
Book a demoTalk now on Teams

A free 15-minute call on Teams.

  • Works your hours
  • Philippines hub, 2 to 3 hours behind Sydney
  • Month to month
What your Administrative Assistant gets doneSample day
  • Formats reports, proposals, letters and policies to templatesDocument preparation & formatting
  • Maintains the shared drive's folder structure, naming conventionsRecords & file management
  • Prepares and lodges formsForms & compliance paperwork
  • Enters and checks orders, timesheets, supplier invoicesBack-office processingDoing
In your tools
  • Microsoft 365
  • Google Workspace
  • Adobe Acrobat Pro
  • DocuSign
  • Adobe Acrobat Sign
  • Dropbox

Pick the level. See the price.

AUD $9an hourFull time, 38 hours a week, all-in

Level 2 of 4, also called mid-level.Recommended
A local mid-level adminAUD $31.11/hr
A tested Intermediate Administrative AssistantAUD $9/hr
60-75% lessBasis: a Seat's hourly price against the hourly wage of a comparable local hire at the same level. Super and on-costs would add to the local cost.Local pay at the same level, before super and leave.

Owns a workflow end-to-end with light review for a team, donor gift processing or student enrolments.

  • Reusable document templates
  • Donation or enrolment processing with receipts or certificates
  • Compliance or renewals tracker

2-4 years in an admin or back-office role.

How the Intermediate level works

Per hour, all-in: recruiting, testing and management. Prices exclude GST.

What you hand to your Administrative Assistant

Tasks

  • Document preparation & formatting

    • Formats reports, proposals, letters and policies to templates
    • Proofreads documents for spelling, consistency and factual errors
    • Builds fillable PDF forms and mail merges

  • Records & file management

    • Maintains the shared drive's folder structure, naming conventions
    • Scans, indexes and digitises paper records
    • Manages access permissions

  • Forms & compliance paperwork

    • Prepares and lodges forms
    • Keeps a compliance register of licences, certificates and policies
    • Collects signatures through DocuSign or Adobe Acrobat Sign

  • Back-office processing

    • Enters and checks orders, timesheets, supplier invoices
    • Reconciles lists and spreadsheets

  • Nonprofit & education admin

    • Processes donations in the donor database
    • Enrols students, manages course access

  • Office support

    • Manages the shared admin inbox and request queue
    • Takes minutes and circulates actions for team meetings

Tested before you meet them

  1. Proofreading and business writing testAll levels25 min
  2. Document formatting testAll levels40 min
  3. Spreadsheet skills testAll levels30 min
  4. Data entry speed and accuracy testAll levels20 min
  5. Records management work sampleAll levels45 min
  6. Specialisation module: nonprofit or educationAll levels30 min

One score on every profileSample shown

87%

Three checks before your shortlist

  • Skills tested: A skills test for the role, marked by a senior
  • English and comms: written English tested, spoken English checked on a call
  • ID, work history and references: photo ID, past roles and two referees

From booked call to day one

  1. Step 1: Book a demo

    Tell us the role, your hours and your tools.

  2. Step 2: Meet your shortlist

    Their level and hourly price, tested before you meet.

  3. Step 3: Pick your person

    Month to month. We handle the contract, the equipment and the onboarding, and make sure it all runs.

  4. Step 4: They start work

    In your tools, within 12 to 48 hours of a successful interview.

Questions answered

An Intern Administrative Assistant is AUD $4.50 an hour, Intermediate AUD $9, Expert AUD $14 and Specialist AUD $22.50, full time (38 hours a week). That is all-in: recruiting, testing and management, month to month. Prices exclude GST.

Document preparation & formatting, records & file management, forms & compliance paperwork and back-office processing, run to your priorities. You choose what they own first.

Six practical tests, marked by a senior, including proofreading and business writing test, document formatting test and spreadsheet skills test. You see the score before you meet.

Tell us and we replace them free, with a new shortlist of tested people to meet. Seats are month to month with 30 days' notice.

More questions

Within 12 to 48 hours of a successful interview. First you meet your shortlist, interview the people you like and pick your person.

Yes. Your Administrative Assistant works your business hours in your time zone and joins your Teams or Slack like anyone else. The hub matched to Australia & NZ clients is in the Philippines, 2 to 3 hours behind Sydney.

Yes, where it helps. Your Administrative Assistant works in the AI tools you already use. They use AI for first drafts and routine work, check every output, and follow your AI policy. You can ask for no AI on any task.

An Intermediate Administrative Assistant owns a workflow end-to-end with light review for a team, donor gift processing or student enrolments. An Expert Administrative Assistant owns the integrity of the records system and compliance register and handles exceptions. We usually recommend Intermediate.

It stays under your rules: your admin settings and AI policy apply. Our talent rules ban client data in personal or free AI accounts, and passwords, card numbers, health details and ID numbers never go into any AI tool.

You direct the work day to day. We handle recruiting, equipment and quality checks.

Yes. Every Administrative Assistant is tested live in the tools on your job description, such as Microsoft 365 and Google Workspace, before you meet them.

In week one: walkthrough of the folder structure, naming conventions and document templates; SOPs for the top recurring tasks handed over as Looms and documents; and system training on the donor database, LMS or accounting system. You agree the first priorities with them on day one.

Yes. It's also called Virtual Administrative Assistant, Admin Assistant and Office Administrator. Same tasks, tests and prices, whatever the name.

Their written English, with a scored test, and their spoken English, on a call with us. We also check their ID, work history and references.

Yes. You meet your shortlist on a short call and pick the person you want. Nobody joins without your yes.

In our talent hubs in the Philippines, Vietnam, Kenya, Nigeria, Brazil and Colombia, and we hire from 60+ countries. Wherever they are, they work your hours.

Pay only for the hours they work. All your Seats are on one bill, and Studio plans are billed monthly.

It can, at most once a year. Your person's hourly rate may rise by up to 5% a year, from the first anniversary of the Seat's start, with 60 days' notice and the right to end the Seat before it applies.

Only when you and your person both agree to it in advance. Otherwise they work the hours you set, and you pay for the hours they log.

You aren't charged for hours your person doesn't work, apart from paid leave. After their third month, your person earns 8 hours of paid leave a month. Paid leave hours are charged at their usual rate.

Your person logs their hours each day in the Get Hands client app, where you can see them. Your next invoice is adjusted to those hours.

Yes, with no minimum hours. From 20 to 37 hours a week, the hourly rate is 10% higher than full-time. Under 20 hours, it's 20% higher.

Yes. Tell us the roles on a call and we shortlist tested people for each.

Yes. You give them access in your own systems, and you can change or remove it at any time.

They get their own login in each of your systems, never a shared one. Any password that has to be shared goes through your own password manager, never email, chat, code or prompts.

A tested shortlist within 72 hours of your call, or your first week is free. That's part of The Right Hands Guarantee.

Yes. Call us on +61 3 4421 6491, or choose Talk now on the booking form for a Microsoft Teams link straight away, any time.

Book a 15-minute demo on Microsoft Teams, any time, day or night. We show you the people, levels and prices that fit. No obligation.

Meet the people who fit your work.

A 15‑minute call on Teams. You leave knowing the level you need and its hourly price.

Book a demoTalk now on Teams

Talk now is live on Teams, any time.