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Hire a Real Estate Virtual Assistant.

They run your listings, CRM updates and buyer follow-up.

Also called: Realtor Virtual Assistant, Real Estate Assistant, Listing Coordinator

From US$4.50 an hourUS$4.50-22.50/hr

  • Real estate
Book a demoTalk now on Teams

A free 15-minute call on Teams.

  • Works your hours
  • Colombia hub, on New York time or an hour behind
  • Month to month
What your Real Estate Virtual Assistant gets doneSample day
  • Turns an agent's notes, fact sheet and photosListing preparation & portals
  • Logs new portal, web and phone inquiries in the CRMCRM & database management
  • Pulls recent sales, active listings and days-on-market dataAppraisals & market reports
  • Sets up open-home sheets, digital sign-in and inspection registersOpen homes & buyer follow-upDoing
In your tools
  • Mailchimp
  • Canva
  • DocuSign
  • Calendly
  • Google Workspace
  • Slack

Pick the level. See the price.

US$9an hourFull time, 38 hours a week, all-in

Level 2 of 4, also called mid-level.Recommended
A local mid-level adminUS$22.86/hr
A tested Intermediate Real Estate Virtual AssistantUS$9/hr
60-75% lessBasis: a Seat's hourly price against the hourly wage of a comparable local hire at the same level. Benefits and payroll taxes would add to the local cost.Local pay at the same level, before benefits and payroll taxes and leave.

Runs listings from brief to live for 2-4 agents and owns CRM hygiene and campaign sends.

  • Portal-ready listings with copy, photos and floor plans
  • Appraisal and comparable-sales packs
  • Weekly vendor reports

1-3 years as an agent's assistant, marketing coordinator or sales admin in a real estate office.

How the Intermediate level works

Per hour, all-in: recruiting, testing and management.

What you hand to your Real Estate Virtual Assistant

Tasks

  • Listing preparation & portals

    • Turns an agent's notes, fact sheet and photos
    • Uploads and updates listings on the local portals and MLS
    • Manages the listing lifecycle
    • Coordinates photographer, floor-plan, video and signboard bookings

  • CRM & database management

    • Logs new portal, web and phone inquiries in the CRM
    • Merges duplicates, corrects statuses
    • Builds segmented email and SMS lists for agent-approved campaigns

  • Appraisals & market reports

    • Pulls recent sales, active listings and days-on-market data
    • Prepares the appraisal presentation from the agency template
    • Drafts just-sold letters, market updates and farm-area mailers

  • Open homes & buyer follow-up

    • Sets up open-home sheets, digital sign-in and inspection registers
    • Compiles a weekly vendor report of inquiries

  • Commercial support

    • Builds commercial prospect lists, lease-expiry trackers

  • Agent office admin

    • Manages the agent's calendar

Tested before you meet them

  1. Written English & vendor/buyer communication testAll levels30 min
  2. Listing build & portal upload practicalAll levels45 min
  3. CRM data hygiene exerciseAll levels40 min
  4. Comparable-sales & appraisal packIntermediate and up60 min
  5. Inquiry and open-home follow-up call role-playIntermediate and up20 min
  6. Compliance & scope scenariosAll levels25 min
  7. AI workflow test: Listing with AI40 min

One score on every profileSample shown

90%

Three checks before your shortlist

  • Skills tested: A skills test for the role, marked by a senior
  • English and comms: written English tested, spoken English checked on a call
  • ID, work history and references: photo ID, past roles and two referees

From booked call to day one

  1. Step 1: Book a demo

    Tell us the role, your hours and your tools.

  2. Step 2: Meet your shortlist

    Their level and hourly price, tested before you meet.

  3. Step 3: Pick your person

    Month to month. We handle the contract, the equipment and the onboarding, and make sure it all runs.

  4. Step 4: They start work

    In your tools, within 12 to 48 hours of a successful interview.

Questions answered

An Intern Real Estate Virtual Assistant is US$4.50 an hour, Intermediate US$9, Expert US$14 and Specialist US$22.50, full time (38 hours a week). That is all-in: recruiting, testing and management, month to month.

Listing preparation & portals, crm & database management, appraisals & market reports and open homes & buyer follow-up, run to your priorities. You choose what they own first.

Seven practical tests, marked by a senior, including written English & vendor/buyer communication test, listing build & portal upload practical and CRM data hygiene exercise. You see the score before you meet.

Tell us and we replace them free, with a new shortlist of tested people to meet. Seats are month to month with 30 days' notice.

More questions

Within 12 to 48 hours of a successful interview. First you meet your shortlist, interview the people you like and pick your person.

Yes. Your Real Estate Virtual Assistant works your business hours in your time zone and joins your Teams or Slack like anyone else. The hub matched to United States clients is in Colombia, on New York time or an hour behind.

Yes, where it helps. This role's skills test includes an AI task, including spotting when the AI gets it wrong. They use AI for first drafts and routine work, check every output, and follow your AI policy. You can ask for no AI on any task.

An Intermediate Real Estate Virtual Assistant runs listings from brief to live for 2-4 agents and owns CRM hygiene and campaign sends. An Expert Real Estate Virtual Assistant acts as the marketing and admin engine for a small team: builds CRM automations and drip campaigns. We usually recommend Intermediate.

It stays under your rules: your admin settings and AI policy apply. Our talent rules ban client data in personal or free AI accounts, and passwords, card numbers, health details and ID numbers never go into any AI tool.

You direct the work day to day. We handle recruiting, equipment and quality checks.

Yes. Every Real Estate Virtual Assistant is tested live in the tools on your job description, such as Regional MLS platforms and AgentBox, before you meet them.

In week one: CRM user created with role-based permissions and no access; slack or Teams channels, a VoIP or SMS number; and agency brand pack, listing templates, appraisal template. You agree the first priorities with them on day one.

Yes. It's also called Realtor Virtual Assistant, Real Estate Assistant and Listing Coordinator. Same tasks, tests and prices, whatever the name.

Their written English, with a scored test, and their spoken English, on a call with us. We also check their ID, work history and references.

Yes. You meet your shortlist on a short call and pick the person you want. Nobody joins without your yes.

In our talent hubs in the Philippines, Vietnam, Kenya, Nigeria, Brazil and Colombia, and we hire from 60+ countries. Wherever they are, they work your hours.

Pay only for the hours they work. All your Seats are on one bill, and Studio plans are billed monthly.

It can, at most once a year. Your person's hourly rate may rise by up to 5% a year, from the first anniversary of the Seat's start, with 60 days' notice and the right to end the Seat before it applies.

Only when you and your person both agree to it in advance. Otherwise they work the hours you set, and you pay for the hours they log.

You aren't charged for hours your person doesn't work, apart from paid leave. After their third month, your person earns 8 hours of paid leave a month. Paid leave hours are charged at their usual rate.

Your person logs their hours each day in the Get Hands client app, where you can see them. Your next invoice is adjusted to those hours.

Yes, with no minimum hours. From 20 to 37 hours a week, the hourly rate is 10% higher than full-time. Under 20 hours, it's 20% higher.

Yes. Tell us the roles on a call and we shortlist tested people for each.

Yes. You give them access in your own systems, and you can change or remove it at any time.

They get their own login in each of your systems, never a shared one. Any password that has to be shared goes through your own password manager, never email, chat, code or prompts.

A tested shortlist within 72 hours of your call, or your first week is free. That's part of The Right Hands Guarantee.

Yes. Book a 15-minute demo any time, or choose Talk now on the booking form for a Microsoft Teams link straight away. You can also message us on WhatsApp on +61 485 061 086, or email hello@gethands.com.au.

Book a 15-minute demo on Microsoft Teams, any time, day or night. We show you the people, levels and prices that fit. No obligation.

Meet the people who fit your work.

A 15‑minute call on Teams. You leave knowing the level you need and its hourly price.

Book a demoTalk now on Teams

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