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Hire an Executive Assistant.

They run your inbox, calendar, travel and board packs.

Also called: EA, Virtual Executive Assistant, Partner Executive Assistant

From US$4.50 an hourUS$4.50-22.50/hr

  • Startups
  • Professional services
  • Healthcare
Book a demoTalk now on Teams

A free 15-minute call on Teams.

  • Works your hours
  • Colombia hub, on New York time or an hour behind
  • Month to month
What your EA gets doneSample day
  • Triages your inbox at least twice a day into an agreed systemInbox & communications
  • Manages the calendar across time zonesCalendar & scheduling
  • Prepares briefing notes before important meetingsMeetings & board support
  • Books flights, hotels and ground transport within policyTravel & expensesDoing
In your tools
  • Google Workspace
  • Microsoft 365
  • Slack
  • Zoom
  • Calendly
  • Asana

Pick the level. See the price.

US$9an hourFull time, 38 hours a week, all-in

Level 2 of 4, also called mid-level.Recommended
A local mid-level adminUS$22.86/hr
A tested Intermediate EAUS$9/hr
60-75% lessBasis: a Seat's hourly price against the hourly wage of a comparable local hire at the same level. Benefits and payroll taxes would add to the local cost.Local pay at the same level, before benefits and payroll taxes and leave.

Owns inbox and calendar end-to-end with light review and sends routine replies.

  • Weekly look-ahead memo
  • Pre-meeting briefing documents
  • Live action tracker

2-5 years supporting a senior manager or single executive.

How the Intermediate level works

Per hour, all-in: recruiting, testing and management.

What you hand to your EA

Tasks

  • Inbox & communications

    • Triages your inbox at least twice a day into an agreed system
    • Drafts replies in your voice
    • Keeps a follow-up tracker for every thread awaiting a response

  • Calendar & scheduling

    • Manages the calendar across time zones
    • Schedules, reschedules and confirms internal and external meetings
    • Sends a weekly look-ahead covering key meetings, deadlines

  • Meetings & board support

    • Prepares briefing notes before important meetings
    • Captures actions from meetings
    • Assembles board and investor meeting packs

  • Travel & expenses

    • Books flights, hotels and ground transport within policy
    • Manages disruptions, visa and entry requirements
    • Submits and reconciles monthly expense claims with every receipt matched

  • Projects & coordination

    • Runs your task board in Asana, ClickUp or Notion
    • Coordinates events, offsites and leadership dinners from venue booking
    • Prepares documents, slide decks and spreadsheets

Tested before you meet them

  1. Executive email drafting testAll levels30 min
  2. Inbox and calendar triage simulationAll levels60 min
  3. Workspace tool proficiency testAll levels25 min
  4. Travel and expense planning exerciseIntern to Expert30 min
  5. Live disruption role-playIntermediate and up20 min
  6. Board meeting preparation exerciseExpert and Specialist45 min

One score on every profileSample shown

89%

Three checks before your shortlist

  • Skills tested: A skills test for the role, marked by a senior
  • English and comms: written English tested, spoken English checked on a call
  • ID, work history and references: photo ID, past roles and two referees

From booked call to day one

  1. Step 1: Book a demo

    Tell us the role, your hours and your tools.

  2. Step 2: Meet your shortlist

    Their level and hourly price, tested before you meet.

  3. Step 3: Pick your person

    Month to month. We handle the contract, the equipment and the onboarding, and make sure it all runs.

  4. Step 4: They start work

    In your tools, within 12 to 48 hours of a successful interview.

Questions answered

An Intern EA is US$4.50 an hour, Intermediate US$9, Expert US$14 and Specialist US$22.50, full time (38 hours a week). That is all-in: recruiting, testing and management, month to month.

Inbox & communications, calendar & scheduling, meetings & board support and travel & expenses, run to your priorities. You choose what they own first.

Six practical tests, marked by a senior, including executive email drafting test, inbox and calendar triage simulation and workspace tool proficiency test. You see the score before you meet.

Tell us and we replace them free, with a new shortlist of tested people to meet. Seats are month to month with 30 days' notice.

More questions

Within 12 to 48 hours of a successful interview. First you meet your shortlist, interview the people you like and pick your person.

Yes. Your EA works your business hours in your time zone and joins your Teams or Slack like anyone else. The hub matched to United States clients is in Colombia, on New York time or an hour behind.

Yes, where it helps. Your EA works in the AI tools you already use. They use AI for first drafts and routine work, check every output, and follow your AI policy. You can ask for no AI on any task.

An Intermediate EA owns inbox and calendar end-to-end with light review and sends routine replies. An Expert EA owns your operating rhythm and prepares board and investor meetings. We usually recommend Intermediate.

It stays under your rules: your admin settings and AI policy apply. Our talent rules ban client data in personal or free AI accounts, and passwords, card numbers, health details and ID numbers never go into any AI tool.

You direct the work day to day. We handle recruiting, equipment and quality checks.

Yes. Every EA is tested live in the tools on your job description, such as Google Workspace and Microsoft 365, before you meet them.

In week one: added to Slack or Teams channels; 60-minute kickoff with the executive using a preferences questionnaire; and VIP and stakeholder list plus escalation matrix documented. You agree the first priorities with them on day one.

Yes. It's also called EA, Virtual Executive Assistant and Partner Executive Assistant. Same tasks, tests and prices, whatever the name.

Their written English, with a scored test, and their spoken English, on a call with us. We also check their ID, work history and references.

Yes. You meet your shortlist on a short call and pick the person you want. Nobody joins without your yes.

In our talent hubs in the Philippines, Vietnam, Kenya, Nigeria, Brazil and Colombia, and we hire from 60+ countries. Wherever they are, they work your hours.

Pay only for the hours they work. All your Seats are on one bill, and Studio plans are billed monthly.

It can, at most once a year. Your person's hourly rate may rise by up to 5% a year, from the first anniversary of the Seat's start, with 60 days' notice and the right to end the Seat before it applies.

Only when you and your person both agree to it in advance. Otherwise they work the hours you set, and you pay for the hours they log.

You aren't charged for hours your person doesn't work, apart from paid leave. After their third month, your person earns 8 hours of paid leave a month. Paid leave hours are charged at their usual rate.

Your person logs their hours each day in the Get Hands client app, where you can see them. Your next invoice is adjusted to those hours.

Yes, with no minimum hours. From 20 to 37 hours a week, the hourly rate is 10% higher than full-time. Under 20 hours, it's 20% higher.

Yes. Tell us the roles on a call and we shortlist tested people for each.

Yes. You give them access in your own systems, and you can change or remove it at any time.

They get their own login in each of your systems, never a shared one. Any password that has to be shared goes through your own password manager, never email, chat, code or prompts.

A tested shortlist within 72 hours of your call, or your first week is free. That's part of The Right Hands Guarantee.

Yes. Book a 15-minute demo any time, or choose Talk now on the booking form for a Microsoft Teams link straight away. You can also message us on WhatsApp on +61 485 061 086, or email hello@gethands.com.au.

Book a 15-minute demo on Microsoft Teams, any time, day or night. We show you the people, levels and prices that fit. No obligation.

Meet the people who fit your work.

A 15‑minute call on Teams. You leave knowing the level you need and its hourly price.

Book a demoTalk now on Teams

Talk now is live on Teams, any time.