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Hire an Accounts Payable Specialist.

Invoices coded, matched, approved and paid on time.

Also called: AP Clerk, Accounts Payable Officer

From US$6 an hourUS$6-27.50/hr

  • Construction
  • Manufacturing & wholesale
  • Xero
Book a demoTalk now on Teams

A free 15-minute call on Teams.

  • Works your hours
  • Colombia hub, on New York time or an hour behind
  • Month to month
What your Accounts Payable Specialist gets doneSample day
  • Monitors the AP inbox and supplier portalsInvoice intake and coding
  • Performs two- and three-way matching of invoicesMatching and approvals
  • Prepares the weekly or fortnightly payment run basedPayment runs
  • Onboards new suppliers and verifies any bank-detail changeSupplier management and controlsDoing
In your tools
  • Xero
  • QuickBooks Online
  • MYOB
  • Sage Intacct
  • Expensify
  • Microsoft Excel

Pick the level. See the price.

US$10.50an hourFull time, 38 hours a week, all-in

Level 2 of 4, also called mid-level.Recommended
Even a local mid-level admin costsUS$22.86/hr
A tested Intermediate Accounts Payable SpecialistUS$10.50/hr
At least 54% lessBasis: a Seat's hourly price against the hourly wage of a comparable local hire at the same level. Benefits and payroll taxes would add to the local cost.

Runs the full AP cycle for an entity.

  • Weekly payment-run proposal with cash summary
  • Supplier statement reconciliations
  • Month-end AP accrual schedule and subledger-to-GL reconciliation

2-4 years owning AP for at least one entity.

How the Intermediate level works

Per hour, all-in: recruiting, testing and management.

What you hand to your Accounts Payable Specialist

Tasks

  • Invoice intake and coding

    • Monitors the AP inbox and supplier portals
    • Processes credit notes, recurring bills and staff expense claims

  • Matching and approvals

    • Performs two- and three-way matching of invoices
    • Resolves price and quantity variances
    • Routes invoices through the approval matrix

  • Payment runs

    • Prepares the weekly or fortnightly payment run based
    • Generates ABA, BACS or ACH/NACHA payment files
    • Sends remittance advices and captures early-payment discounts

  • Supplier management and controls

    • Onboards new suppliers and verifies any bank-detail change
    • Maintains a clean vendor master
    • Reconciles statements for key suppliers every month

  • Month-end and reporting

    • Reconciles the AP subledger to the GL control account
    • Accrues goods and services received but not yet invoiced
    • Compiles TPAR or 1099 supplier data at year end

Tested before you meet them

  1. Written English: supplier and approver emailsAll levels20 min
  2. Invoice capture speed and accuracyIntern to Expert45 min
  3. AP system tool testIntern to Expert45 min
  4. Three-way match and payment-run work sampleIntermediate and up1.5 hrs
  5. Payment fraud scenario role-playAll levels25 min
  6. AP process design caseExpert and Specialist60 min

One score on every profileSample shown

93%

Three checks before your shortlist

  • Skills tested: A skills test for the role, marked by a senior
  • English and comms: written English tested, spoken English checked on a call
  • ID, work history and references: photo ID, past roles and two referees

From booked call to day one

  1. Step 1: Book a demo

    Tell us the role, your hours and your tools.

  2. Step 2: Meet your shortlist

    Their level and hourly price, tested before you meet.

  3. Step 3: Pick your person

    Month to month. We handle the contract, the equipment and the onboarding, and make sure it all runs.

  4. Step 4: They start work

    In your tools, within 12 to 48 hours of a successful interview.

Questions answered

An Intern Accounts Payable Specialist is US$6 an hour, Intermediate US$10.50, Expert US$16.50 and Specialist US$27.50, full time (38 hours a week). That is all-in: recruiting, testing and management, month to month.

Invoice intake and coding, matching and approvals, payment runs and supplier management and controls, run to your priorities. You choose what they own first.

Six practical tests, marked by a senior, including written English: supplier and approver emails, invoice capture speed and accuracy and AP system tool test. You see the score before you meet.

Tell us and we replace them free, with a new shortlist of tested people to meet. Seats are month to month with 30 days' notice.

More questions

Within 12 to 48 hours of a successful interview. First you meet your shortlist, interview the people you like and pick your person.

Yes. Your Accounts Payable Specialist works your business hours in your time zone and joins your Teams or Slack like anyone else. The hub matched to United States clients is in Colombia, on New York time or an hour behind.

Yes, where it helps. Your Accounts Payable Specialist works in the AI tools you already use. They use AI for first drafts and routine work, check every output, and follow your AI policy. You can ask for no AI on any task.

An Intermediate Accounts Payable Specialist runs the full AP cycle for an entity. An Expert Accounts Payable Specialist owns AP across several entities and currencies and configures ApprovalMax or BILL workflows. We usually recommend Intermediate.

It stays under your rules: your admin settings and AI policy apply. Our talent rules ban client data in personal or free AI accounts, and passwords, card numbers, health details and ID numbers never go into any AI tool.

You direct the work day to day. We handle recruiting, equipment and quality checks.

Yes. Every Accounts Payable Specialist is tested live in the tools on your job description, such as Xero and QuickBooks Online, before you meet them.

In week one: gets access to the AP shared inbox and the accounting system with an AP role; gets user access to ApprovalMax, BILL, Dext or Tipalti as used by the client; and receives the approval matrix, vendor master export, payment calendar. You agree the first priorities with them on day one.

Yes. It's also called AP Clerk and Accounts Payable Officer. Same tasks, tests and prices, whatever the name.

Their written English, with a scored test, and their spoken English, on a call with us. We also check their ID, work history and references.

Yes. You meet your shortlist on a short call and pick the person you want. Nobody joins without your yes.

In our talent hubs in the Philippines, Vietnam, Kenya, Nigeria, Brazil and Colombia, and we hire from 60+ countries. Wherever they are, they work your hours.

Pay only for the hours they work. All your Seats are on one bill, and Studio plans are billed monthly.

It can, at most once a year. Your person's hourly rate may rise by up to 5% a year, from the first anniversary of the Seat's start, with 60 days' notice and the right to end the Seat before it applies.

Only when you and your person both agree to it in advance. Otherwise they work the hours you set, and you pay for the hours they log.

You aren't charged for hours your person doesn't work, apart from paid leave. After their third month, your person earns 8 hours of paid leave a month. Paid leave hours are charged at their usual rate.

Your person logs their hours each day in the Get Hands client app, where you can see them. Your next invoice is adjusted to those hours.

Yes, with no minimum hours. From 20 to 37 hours a week, the hourly rate is 10% higher than full-time. Under 20 hours, it's 20% higher.

Yes. Tell us the roles on a call and we shortlist tested people for each.

Yes. You give them access in your own systems, and you can change or remove it at any time.

They get their own login in each of your systems, never a shared one. Any password that has to be shared goes through your own password manager, never email, chat, code or prompts.

A tested shortlist within 72 hours of your call, or your first week is free. That's part of The Right Hands Guarantee.

Yes. Book a 15-minute demo any time, or choose Talk now on the booking form for a Microsoft Teams link straight away. You can also message us on WhatsApp on +61 485 061 086, or email hello@gethands.com.au.

Book a 15-minute demo on Microsoft Teams, any time, day or night. We show you the people, levels and prices that fit. No obligation.

Meet the people who fit your work.

A 15‑minute call on Teams. You leave knowing the level you need and its hourly price.

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