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Hire an Accounting Practice Assistant.

They run your onboarding, engagement letters and document chasing.

Also called: Accounting Firm Administrator, Practice Administrator

From US$6 an hourUS$6-27.50/hr

  • Accounting firms
  • Xero
Book a demoTalk now on Teams

A free 15-minute call on Teams.

  • Works your hours
  • Colombia hub, on New York time or an hour behind
  • Month to month
What your Accounting Practice Assistant gets doneSample day
  • Sets up new clients, contacts and entity relationshipsClient onboarding and compliance
  • Generates proposals and engagement letters from templatesEngagement letters and e-signatures
  • Sends client request lists and year-end checklistsDocument chasing and workflow
  • Triages ATO, HMRC and IRS letters and portal messagesTax authority correspondenceDoing
In your tools
  • Xero Practice Manager
  • DocuSign
  • Adobe Acrobat Sign
  • Microsoft 365
  • Google Workspace
  • Xero HQ

Pick the level. See the price.

US$10.50an hourFull time, 38 hours a week, all-in

Level 2 of 4, also called mid-level.Recommended
Even a local mid-level admin costsUS$22.86/hr
A tested Intermediate Accounting Practice AssistantUS$10.50/hr
At least 54% lessBasis: a Seat's hourly price against the hourly wage of a comparable local hire at the same level. Benefits and payroll taxes would add to the local cost.

Owns new-client onboarding from start to finish.

  • Completed onboarding files with verified ID and a signed engagement
  • Up-to-date workflow board with no stale jobs
  • Weekly outstanding-documents report

1-3 years in an accounting practice admin or client services role.

How the Intermediate level works

Per hour, all-in: recruiting, testing and management.

What you hand to your Accounting Practice Assistant

Tasks

  • Client onboarding and compliance

    • Sets up new clients, contacts and entity relationships
    • Sends professional clearance requests to previous accountants
    • Completes agent authority steps

  • Engagement letters and e-signatures

    • Generates proposals and engagement letters from templates
    • Tracks unsigned engagements
    • Runs annual re-engagement and disengagement letters in bulk

  • Document chasing and workflow

    • Sends client request lists and year-end checklists
    • Runs a structured follow-up cadence
    • Keeps job statuses, due dates and assignees accurate
    • Checks incoming documents against the request list

  • Tax authority correspondence

    • Triages ATO, HMRC and IRS letters and portal messages
    • Maintains the lodgement calendar

  • Inbox, records and reporting

    • Manages the shared practice inbox
    • Files documents in your firm's document management system
    • Produces weekly admin reports on the onboarding pipeline

Tested before you meet them

  1. Written communication testAll levels30 min
  2. Practice management tool testAll levels45 min
  3. AML/KYC scenarioAll levels40 min
  4. Document chase work sampleAll levels60 min
  5. Data entry speed and accuracyIntern and Intermediate20 min
  6. Correspondence triageIntermediate and up30 min

One score on every profileSample shown

86%

Three checks before your shortlist

  • Skills tested: A skills test for the role, marked by a senior
  • English and comms: written English tested, spoken English checked on a call
  • ID, work history and references: photo ID, past roles and two referees

From booked call to day one

  1. Step 1: Book a demo

    Tell us the role, your hours and your tools.

  2. Step 2: Meet your shortlist

    Their level and hourly price, tested before you meet.

  3. Step 3: Pick your person

    Month to month. We handle the contract, the equipment and the onboarding, and make sure it all runs.

  4. Step 4: They start work

    In your tools, within 12 to 48 hours of a successful interview.

Questions answered

An Intern Accounting Practice Assistant is US$6 an hour, Intermediate US$10.50, Expert US$16.50 and Specialist US$27.50, full time (38 hours a week). That is all-in: recruiting, testing and management, month to month.

Client onboarding and compliance, engagement letters and e-signatures, document chasing and workflow and tax authority correspondence, run to your priorities. You choose what they own first.

Six practical tests, marked by a senior, including written communication test, practice management tool test and AML/KYC scenario. You see the score before you meet.

Tell us and we replace them free, with a new shortlist of tested people to meet. Seats are month to month with 30 days' notice.

More questions

Within 12 to 48 hours of a successful interview. First you meet your shortlist, interview the people you like and pick your person.

Yes. Your Accounting Practice Assistant works your business hours in your time zone and joins your Teams or Slack like anyone else. The hub matched to United States clients is in Colombia, on New York time or an hour behind.

Yes, where it helps. Your Accounting Practice Assistant works in the AI tools you already use. They use AI for first drafts and routine work, check every output, and follow your AI policy. You can ask for no AI on any task.

An Intermediate Accounting Practice Assistant owns new-client onboarding from start to finish. An Expert Accounting Practice Assistant handles exceptions. We usually recommend Intermediate.

It stays under your rules: your admin settings and AI policy apply. Our talent rules ban client data in personal or free AI accounts, and passwords, card numbers, health details and ID numbers never go into any AI tool.

You direct the work day to day. We handle recruiting, equipment and quality checks.

Yes. Every Accounting Practice Assistant is tested live in the tools on your job description, such as Xero Practice Manager and Karbon, before you meet them.

In week one: grant access to the practice management system with permissions suited to admin work; grant access to document management and to the e-signature and proposal tools; and hands over the onboarding, chasing, engagement and correspondence SOPs. You agree the first priorities with them on day one.

Yes. It's also called Accounting Firm Administrator and Practice Administrator. Same tasks, tests and prices, whatever the name.

Their written English, with a scored test, and their spoken English, on a call with us. We also check their ID, work history and references.

Yes. You meet your shortlist on a short call and pick the person you want. Nobody joins without your yes.

In our talent hubs in the Philippines, Vietnam, Kenya, Nigeria, Brazil and Colombia, and we hire from 60+ countries. Wherever they are, they work your hours.

Pay only for the hours they work. All your Seats are on one bill, and Studio plans are billed monthly.

It can, at most once a year. Your person's hourly rate may rise by up to 5% a year, from the first anniversary of the Seat's start, with 60 days' notice and the right to end the Seat before it applies.

Only when you and your person both agree to it in advance. Otherwise they work the hours you set, and you pay for the hours they log.

You aren't charged for hours your person doesn't work, apart from paid leave. After their third month, your person earns 8 hours of paid leave a month. Paid leave hours are charged at their usual rate.

Your person logs their hours each day in the Get Hands client app, where you can see them. Your next invoice is adjusted to those hours.

Yes, with no minimum hours. From 20 to 37 hours a week, the hourly rate is 10% higher than full-time. Under 20 hours, it's 20% higher.

Yes. Tell us the roles on a call and we shortlist tested people for each.

Yes. You give them access in your own systems, and you can change or remove it at any time.

They get their own login in each of your systems, never a shared one. Any password that has to be shared goes through your own password manager, never email, chat, code or prompts.

A tested shortlist within 72 hours of your call, or your first week is free. That's part of The Right Hands Guarantee.

Yes. Book a 15-minute demo any time, or choose Talk now on the booking form for a Microsoft Teams link straight away. You can also message us on WhatsApp on +61 485 061 086, or email hello@gethands.com.au.

Book a 15-minute demo on Microsoft Teams, any time, day or night. We show you the people, levels and prices that fit. No obligation.

Meet the people who fit your work.

A 15‑minute call on Teams. You leave knowing the level you need and its hourly price.

Book a demoTalk now on Teams

Talk now is live on Teams, any time.