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Hire a Maintenance Coordinator.

Repairs triaged, trades booked and jobs closed out.

Also called: Work Order Coordinator, Facilities Coordinator

From £3.50 an hour£3.50-17/hr

  • Real estate
  • Property management
  • Trades & home services
Book a demoTalk now on Teams

A free 15-minute call on Teams.

  • Works your hours
  • Nigeria hub, on London time or an hour ahead
  • Month to month
What your Maintenance Coordinator gets doneSample day
  • Logs maintenance requests from tenants and site staffIntake & triage
  • Assigns the right trade from the approved contractor registerDispatch & contractor management
  • Requests two or three quotes on non-routine workQuotes & approvals
  • Verifies completion through photos and tenant confirmationCompletion & invoicingDoing
In your tools
  • Xero
  • Microsoft 365 Copilot
  • Google Workspace with Gemini
  • ChatGPT
  • Claude
  • Canva AI

Pick the level. See the price.

£7an hourFull time, 38 hours a week, all-in

Level 2 of 4, also called mid-level.Recommended
A local mid-level admin£16/hr
A tested Intermediate Maintenance Coordinator£7/hr
At least 56% lessBasis: a Seat's hourly price against the hourly wage of a comparable local hire at the same level. Employer National Insurance, pension and on-costs would add to the local cost.Local pay at the same level, before on-costs and leave.

Owns the maintenance pipeline for 150-400 properties.

  • Quote comparison sheets with recommendation
  • Completed and verified work-order records
  • Invoice-to-order reconciliation

1-3 years coordinating maintenance for a rent roll, facility or trades business.

How the Intermediate level works

Per hour, all-in: recruiting, testing and management. Prices exclude VAT.

What you hand to your Maintenance Coordinator

Tasks

  • Intake & triage

    • Logs maintenance requests from tenants and site staff
    • Classifies each request as emergency, urgent or routine
    • Gives tenants immediate safety instructions

  • Dispatch & contractor management

    • Assigns the right trade from the approved contractor register
    • Arranges access with the tenant
    • Onboards and refreshes contractors
    • Rotates work across the panel

  • Quotes & approvals

    • Requests two or three quotes on non-routine work
    • Requests approval from the owner or manager under authority thresholds
    • Reviews variations and scopes changes, pause work

  • Completion & invoicing

    • Verifies completion through photos and tenant confirmation
    • Matches every invoice to its work order and quote, query differences

  • Preventive maintenance & compliance

    • Maintains a planned-maintenance calendar
    • Schedules the visits, collects certificates

  • Reporting

    • Produces a weekly open work-order ageing report

Tested before you meet them

  1. Written English & tenant/contractor messaging testAll levels30 min
  2. Triage judgement testAll levels30 min
  3. Work-order platform practicalAll levels40 min
  4. Quote comparison & approvalIntermediate and up45 min
  5. Contractor & tenant call role-playAll levels20 min
  6. Invoice-to-work-order reconciliationIntermediate and up30 min

One score on every profileSample shown

92%

Three checks before your shortlist

  • Skills tested: A skills test for the role, marked by a senior
  • English and comms: written English tested, spoken English checked on a call
  • ID, work history and references: photo ID, past roles and two referees

From booked call to day one

  1. Step 1: Book a demo

    Tell us the role, your hours and your tools.

  2. Step 2: Meet your shortlist

    Their level and hourly price, tested before you meet.

  3. Step 3: Pick your person

    Month to month. We handle the contract, the equipment and the onboarding, and make sure it all runs.

  4. Step 4: They start work

    In your tools, within 12 to 48 hours of a successful interview.

Questions answered

An Intern Maintenance Coordinator is £3.50 an hour, Intermediate £7, Expert £10.50 and Specialist £17, full time (38 hours a week). That is all-in: recruiting, testing and management, month to month. Prices exclude VAT.

Intake & triage, dispatch & contractor management, quotes & approvals and completion & invoicing, run to your priorities. You choose what they own first.

Six practical tests, marked by a senior, including written English & tenant/contractor messaging test, triage judgement test and work-order platform practical. You see the score before you meet.

Tell us and we replace them free, with a new shortlist of tested people to meet. Seats are month to month with 30 days' notice.

More questions

Within 12 to 48 hours of a successful interview. First you meet your shortlist, interview the people you like and pick your person.

Yes. Your Maintenance Coordinator works your business hours in your time zone and joins your Teams or Slack like anyone else. The hub matched to United Kingdom clients is in Nigeria, on London time or an hour ahead.

Yes, where it helps. Your Maintenance Coordinator works in the AI tools you already use. They use AI for first drafts and routine work, check every output, and follow your AI policy. You can ask for no AI on any task.

An Intermediate Maintenance Coordinator owns the maintenance pipeline for 150-400 properties. An Expert Maintenance Coordinator manages 400-1,000 properties or several sites. We usually recommend Intermediate.

It stays under your rules: your admin settings and AI policy apply. Our talent rules ban client data in personal or free AI accounts, and passwords, card numbers, health details and ID numbers never go into any AI tool.

You direct the work day to day. We handle recruiting, equipment and quality checks.

Yes. Every Maintenance Coordinator is tested live in the tools on your job description, such as Property Meld and Latchel, before you meet them.

In week one: maintenance or property management system user created; authority limits and approval rules written down; and contractor register loaded with trades, coverage areas. You agree the first priorities with them on day one.

Yes. It's also called Work Order Coordinator and Facilities Coordinator. Same tasks, tests and prices, whatever the name.

Their written English, with a scored test, and their spoken English, on a call with us. We also check their ID, work history and references.

Yes. You meet your shortlist on a short call and pick the person you want. Nobody joins without your yes.

In our talent hubs in the Philippines, Vietnam, Kenya, Nigeria, Brazil and Colombia, and we hire from 60+ countries. Wherever they are, they work your hours.

Pay only for the hours they work. All your Seats are on one bill, and Studio plans are billed monthly.

It can, at most once a year. Your person's hourly rate may rise by up to 5% a year, from the first anniversary of the Seat's start, with 60 days' notice and the right to end the Seat before it applies.

Only when you and your person both agree to it in advance. Otherwise they work the hours you set, and you pay for the hours they log.

You aren't charged for hours your person doesn't work, apart from paid leave. After their third month, your person earns 8 hours of paid leave a month. Paid leave hours are charged at their usual rate.

Your person logs their hours each day in the Get Hands client app, where you can see them. Your next invoice is adjusted to those hours.

Yes, with no minimum hours. From 20 to 37 hours a week, the hourly rate is 10% higher than full-time. Under 20 hours, it's 20% higher.

Yes. Tell us the roles on a call and we shortlist tested people for each.

Yes. You give them access in your own systems, and you can change or remove it at any time.

They get their own login in each of your systems, never a shared one. Any password that has to be shared goes through your own password manager, never email, chat, code or prompts.

A tested shortlist within 72 hours of your call, or your first week is free. That's part of The Right Hands Guarantee.

Yes. Call us on +61 3 4421 6491, or choose Talk now on the booking form for a Microsoft Teams link straight away, any time.

Book a 15-minute demo on Microsoft Teams, any time, day or night. We show you the people, levels and prices that fit. No obligation.

Meet the people who fit your work.

A 15‑minute call on Teams. You leave knowing the level you need and its hourly price.

Book a demoTalk now on Teams

Talk now is live on Teams, any time.